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Today I will explain Number Series in NAV 2017. What are those? In your ERP you have Customers, Items, Invoices, Sales Orders etc. Suppose that you have hundreds Customers. and you get a new one. Which number will it have? 375? 976? you do not know, and you do not have to now or to remember the last used one. Fr this purpose in NAV, we are using Number Series. Let’s have a look how to get them.

Now, we have:

Now I will explain fields in one Number Series:

Code – This is code which you will use to assign for particular areas. For example Item1 will be used for Items. Of course, you can use MANITEM for Manufactured Items, PURCHITEM for Purchased Items and so, on

Description –This field has description. For example, Item4 has Description Finished.

Starting No – This is first number which will be used for this Number Series. It can be, for example 1, or 25000, or even with combination of letters.IF you have Number Series for Domestic Customer, and Foreign Customers, you can use DC-00001 as a Start No for Domestic, and FC-00001 as as Start No for Foreign customers.

Ending No – Is the highest number that can be used for No Series. For Example ITEM1 has Starting No 70000, and Ending No 70099, so for ITEM1 No Series you can not use Number which is higher than 70099.

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Last Date Used – shows when was this No Series last used

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Last No Used – shows which number is last used. You can change that, but be careful. For example, if you are in process of creating new Item with number 70153, and you change your mind, and delete this item, and you know that this is last and highest number, than you can change here from 70153 to 70152.

Default Nos. – When this option is checked then if you have multiple No series (which will be shown later), this particular Series will be used as default

Manual Nos. – When this option is Checked, you can enter Number as you want. For, example, if you have Item1 No. Series, and it’s Starting No is 1, and Ending No is 37, and this option is checked, you can put for the new Item No Yellow Cab, as a Number, or, for example 55444333.

Date Order – When this option is Checked, the system will take caution that Numbers are in date order. For example, if your last Invoice number is 123, and the date of Invoice is 12/15/17, and you want to make Invoice number 122 at 12/13/17, the system will not allow you.

OK, now I will show you some additional things. If you click, for example, in Starting No.field you will get screen like this one (I picked Cust No. Series):

• Starting Date – From which date this No. Series will be used. If you left this field blank, it will always be used, otherwise it will be use only if Work Date is equal or greater than Starting date. It is very useful, for example if you want to have separate Invoice numbering each year. so you should have different No Series for each Year for Invoices, and yes, all can start from number one (same number).
• Warning No. – In this field you can put number at which system will start to show you a warning that you are near End number. For example, if you put C99980 here, when you reach that number you will get warning message each time you will try to add new Customer.
• Increment by No. – In this field it is 10. It means that when you add new Customers they will have number order like C00010, C00020, C00030, se each new Customer will have Last used No + 10. If you put, for example one, then each new Customer will have Last used No + 1.
• Open – this is non editable field, and it shows is this No. Series is in use, or not. for example, if you have Customer with number C99990 used, then this No. Series will not be opened.

Now, let’s say take a look at a picture below:

As you can see, we have from ITEM1 to ITEM5 No Series. It means that we have multiple different Series for Items. So, in this case, ITEM1 is for Partially Manufactured items, Item2 is for Paint, and so on. Another example will be, if you want multiple No. Series For Customers (Domestic, Foreign, etc.). In that case you should have different No. Series and you must connect them, so the system will know that they are related. To do that you should follow this steps:

and then:

OK. Now they are connected. So ITEM1 No. Series is connected to other four ITEM2, ITEM3, ITEM4, and ITEM5

Now, we are done with Number Series. But, how will system know which Number Series is for Customer, Invoice, Items etc. You should assign NO. Series to them. How?

For example, let me show you how to assign ITEM1 No. Series to Items. I will go to Search, I will find Inventory Setup, and I will assign ITEM1 to Item Number Series:

Let me show you how to assign CUST No. Series to Customers. I will go to Search, I will find Sales & Receivables Setup, and I will assign CUST to Customer Number Series:

As you can see, beside Customers, there is another group of No Series (for Invoices, Quotes etc.)

Now the Setup is done. Let me show you how to pick No. series for Items (remember we have more than one to choose, from ITEM1 which is default to Item5).

In the Search I will find Items, and I will get:

and I will get:

Here you are choose which template do you want to use, but for this post it doesn’t matter, so you can choosy any of them, and you will get:

As you can see, the System automatically add 70061, which is first available number for No. Series ITEM1 (which is default). Now if I click you want to choose another No. Series from those available, I should choose marked areas (three dotes), and I will get:

and I will get:

As you can see, the System automatically add 70105, which is first available number for No. Series ITEM2 (which I choose)

As you can see there is a plenty of work with No. Series but it should be done before you start using NAV. It is crucial, so take care, have a good plan, and be patient.

New initiatives and improvements

So what can we expect in the forthcoming release? The latest version of Navision, Dynamics NAV 2017 will without a doubt offer a number of new initiatives and improvements. At present time Microsoft only reveals very little about the forthcoming version. It is not much Microsoft unveils but nevertheless it looks very promising:

• Office 365
  Further integration with Office 365
  Read more about Office 365
• Azure
  Predefined Azure ML* services
  Read more about Azure
• Safety
  Data protection through audit, restoration and geo-replication

*Azure Machine Learning

Integration to Office 365 has improved in NAV 2017

Udvidet integration til Microsoft Flow, Cortana Intelligence og PowerApps

The strength of Microsoft's ERP platform is largely the extended functionalities you get by combining the solutions with other Microsoft products. With Cortana Intelligence concepts such as Big Data, machine learning and business intelligence becomes increasingly a reality that gives the companies greater insight into their business operations.

Cortana Intelligence creates greater insight

The increasingly improved integration with Microsoft Flow and PowerApps is an indication of how we will work in the future. Microsoft Flow is designed to automate repetitive tasks.

Microsoft Flow improves your workflow

With PowerApps users can create customized business applications which can be downloaded from AppSource.

Create user-specific business applications with PowerApps

Dynamics NAV 2017 functionalities

The many improvements in NAV 2017 revolves primarily around finance, jobs and items. Microsoft has also improved the OCR functionalities that was introduced in NAV 2016. the OCR stands for Optical Character Recognition, which essentially means optical character recognition. In Dynamics NAV 2017, the software is even better to recognize and import lines from scanned invoices and documents. NAV 2017 has also improved item attribute functionality and upgraded product categories. In NAV 2017 users will be able to cancel credit notes and purchase and sales invoices. In addition, the improvements of jobs, fixed assets and account reconciliation.

Work smarter and more efficiently with the improved workflow in NAV 2017

Ambition behind NAV 2017 is that users must be able to work smarter with improved and intelligent workflows. This means that there in the solution will be notifications that offers advice and recommendations based on user activity.

Embedded Power BI

With embedded Power BI it is easy to create insightful charts and reports and to make them available in your Dynamics NAV 2017 Role Center.

The diagrams from Power BI is easily available in your role center in NAV 2017

All reports created in Power BI can be made visible in Dynamics NAV 2017's Role Center. Therefore, NAV 2017 allows users to get exactly the information they need to perform tasks directly from their Role Center.

The experience of 'In Office 365'

If your company use Office 365, there is in Dynamics NAV 2017 included an add-in that allows you to invoice your clients based solely on informations from your Outlook calendar.

The integration with Office 365 increases both efficiency and minimize the risk of errors

The add-in also works for attachments in mails. This means that you can send attachments in your mail directly to the list of incoming documents and send the attached documents such as PDF files to an optical character recognition service (OCR). Here the documents is transformed into a digital and readable format after which the informations in the invoice is automatically added to Dynamics NAV.

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This reduces the chance of errors considerably and thus increase productivity.

Notifications in the user interface

With Dynamics NAV 2017, Microsoft introduces a new way to send non-intrusive notifications to the UI (user interface) in the Web client. These notifications informs the user with relevant information in a given situation, but does not require immediate action by the user or blocks the user from continuing with the current job.

Improvements in sales orders processes

In Dynamics NAV 2016 Microsoft introduced integration to Dynamics CRM which enables optimized and seamless experience when converting leads into actual sales.

NAV 2017 has enhanced CRM integration

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The improved integration in NAV 2017 is therefore using Dynamics CRM for customer engagement and Dynamics NAV for order processing and financial account which means you get the most out of the two solutions.

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Micro vertical solutions

For the first time Microsoft now also talks about micro-vertical solutions a concept that otherwise only previously has been used by SAP. What they say is that the functionality will enable their partners to develop vertical and micro-vertical solutions.

Our knowledge of Microsoft Dynamics NAV 2017 is obviously limited, but of course we promise to refresh this page regularly as Microsoft releases more information.

Enhanced Manufacturing

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Microsoft has greatly prioritized the financial part of Dynamics NAV and there is no doubt that the ERP system in this area is one of the leading solutions in the world. However, there are areas of the Dynamics NAV which has not been prioritized in the same way. Although these areas works just as they should, it has been a long time since they have been expanded with new functionalities.

Are we going to see improved production management in NAV 2017?

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Manufacturing in Dynamics NAV could be one of those areas. Although of course it's pure speculation, this part of the ERP system could very easily be an area where we in future versions of Dynamics NAV will see new features.